Names and addresses: beware!

Do you keep a note of names, addresses or telephone numbers?  No problem if this is entirely in a private and social capacity as you are exempt from the General Data Protection Regulation (GDPR) which comes into force on 25 May 2018.  But problems loom if this is in the course of your business, commercial or professional role.

Ask yourself this: can a living person be identified from the data you hold?  For example can you tie the person’s name to an email address or a telephone number?  If the answer is yes you almost certainly need to look at the General Data Protection Regulation.

All businesses must be prepared for the EU General Data Protection Regulations which will cover all personal data used and stored by business with very few exceptions. Penalties for infringement can be high, as much as £17 million or 4% of global turnover. The regulations come into force on 25 May so action is needed now.

Almost every business will at some time or other be a data controller or a data processor. The definitions are not restricted to digital data – paper records are covered too. You need to establish your lawful basis for processing data at the outset, and you must have a privacy notice which makes this clear.

With Brexit looming will this continue to matter? It most certainly will, with a new Digital Privacy Bill now before Parliament to take over where the EU finishes.

All staff with access to personal data need to be clear on their responsibilities. With this in mind you might be interested in an online seminar which will provide a full briefing on the requirements, the transition to the Digital Privacy Act in due course and the practical steps which can be taken in professional firms concerned with the provision of property professional and agency services. The interactive approach will ensure you finish the class with a good grasp of the requirements and an excellent foundation to make sure you can comply with your personal and corporate responsibilities with confidence.

Click here for more details.  Full participation in the web class will count for at least 1.5 hours of formal CPD against RICS requirements, similarly for other rural professions.

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